Delegation of Powers

Delegation of Powers
Governing Council /Management Board / Executive Director / Executive Committee / Director / Regional Director

Sl No	Subject matter	Governing Council	Management Board	Executive Director	Executive Committee	Director / Regional Director
1	To receive financial contributions from abroad	Full powers - subject to approval of administrative ministry.	-	-	-	-
2	Approval for deputation / training abroad in respect of Chief Executive of the Society	Full powers subject to approval of Administrative Ministry	-	-	-	-
3	Approval of MOUs / Contract agreement with foreign parties for achievement of objectives of the society	-	Full power subject to approval of Govt.	-	Full powers - in respect of MOU to be entered by the centre- Subject to the approval of Govt.	-
4	Procurement of land and construction of buildings	-	Full power subject to approval of Govt.	-	-	-
5	Creation of Posts	Full powers provided the post created is approved either in SFC / EFC / PIB or by the Govt. of India	-	-	-	-
6	Powers to create temporary posts on consolidated pay in connection with self-supporting projects	-	-	Full Powers. The posts created will be co-terminus with the Project	-	Full Powers. The posts created will be co-terminus with the Project
7	Abolition of Post	Full Powers on recommendations of Managing Board	-	Full Powers in respect of posts created under Sl No- 6.	-	Full Powers in respect of the posts created under Sl No- 6
8	Appointment of Executive Director/Head of Unit in scale of pay of Rs 18400-22400 and above	Full Powers: Appointments against posts in pay scales the maximum of which is Rs 22400/- and above will need prior approval of Govt. of India.	-	-	-	-
9	To make appointments against sanctioned posts, other than mentioned at serial no- 8	Full Powers:	Full powers except appointment to posts equivalent to Group ‘A’	Full Powers for appointments in posts equivalent to Group B,C and D.	-	Full powers for posts equivalent to Group 'B','C' and 'D'
10	To Engage persons against temporary posts of research personnel sanctioned on consolidated pay in connection with self supporting projects	-	-	Full Powers for appointment as per approved scheme. The appointments will be co-terminus with the project.	-	Full Powers for appointment as per approved scheme. The appointments will be co-terminus with the project.
11	To approve scale at which honorarium is paid to visiting professionals and members of Committees who are not employees of the Society	-	-	Full powers within policy guidelines issued on the subject.	-	Full powers within policy guidelines issued by govt.
12	To approve consolidated remuneration payable to research personnel engaged for duration of project	-	-	Full powers within policy guidelines issued on the subject from time to time.	-	Full powers within policy guidelines issued on the subject from time to time
13	To approve budgets for sponsored projects	-	Full Powers	Up to Rs 2 Crore	Full Powers upto Rs 5 Crore in each case*	Up to Rs 1 Crore
14	Expenditure on Printing.	-	Full Powers:-Above Rs 20 Lakh in each case-	Full Powers:- Up to Rs 10 Lakh in each case	Full powers:- Up to Rs 20 Lakh in each case*	Full powers:- Upto Rs 5 lakh in each case
15	Re- appropriation of funds within each category viz. Capital and Revenue	-	-	Full Powers	-	Full Powers ,on recommendation of EC
16	Declare stores including office equipments as unserviceable and to approve their mode of disposal	Full Powers	Full Powers:- Upto depriciated value of Rs 2 Lakh in each case	Full Powers :-Upto depriciated value of Rs 1 Lakh in each case	Full Powers:- up to depriciated value of Rs 1.5 lakh in each case*	Full Powers Upto depriciated value of Rs 0.50 Lakh in each case
17	Write –off of loss on account of disposal of unserviceable /Obsolete materials, stores furniture, equipments etc.	Full Powers	Full Powers Upto depriciated value of Rs 2 Lakh in each case	Full Powers Upto depriciated value of Rs 1 Lakh in each case	Full Powers up to depriciated value of Rs 1.5 lakh in each case*	Full Powers Upto depriciated value of Rs 0.50 Lakh in each case
18	Write -off irrecoverable loss due to theft frauds or negligence of individuals.	Full Powers:- Where original value of each item exceeds Rs 1 Lakh	Full Powers:- Where original value of each item exceeds Rs 0.50 Lakh and Upto Rs 1 Lakh in each case.	Full Powers where orignal value of each items does not exceeds Rs0.10 Lakh. All Cases to be reported to MB	Full Powers:- Upto Rs 0.50 Lakh in each case*	Full Powers where orignal value of each items does not exceeds Rs0.05 Lakh All Cases to be reported to EC
19	Write of loss not due to theft frauds or negligence of individuals.	Full Powers:- Where original value of each item exceeds Rs 1 Lakh	Full Powers:- Where original value of each item exceeds Rs 0.50 Lakh and Upto Rs 1 Lakh in each case.	Full Powers where orignal value of each items does not exceeds Rs0.10 Lakh. All Cases to be reported to MB	Full Powers:- Upto Rs 0.50 Lakh in each case*	Full Powers where orignal value of each items does not exceeds Rs0.05 Lakh All Cases to be reported to EC
20	Write - off loss of revenue or irrecoverable loans and Advances.	Full Powers	Upto Rs 0.50 Lakh in each case.	Full Powers:- Up to Rs 0.10 Lakh in each case	Full Powers:- Upto Rs 0.20 Lakh in each case*	Full Powers:- Upto Rs 0.05 Lakh in each case
21	To depute employees training in India for a period exceeding 1 year	-	Full Powers	Full powers. Cases beyond 1 Year with approval of GC.	-	Up to 3 Months. - Full Powers
22	Administrative approval for works included in the Budget	Full Powers	Full Powers :- Upto Rs 2 Crore	Full Powers :- Upto Rs 25 lakh in each case.	Full Powers :- Above Rs 50 lakh in each case, upto Rs 1 crore*	Full Powers:- Up to Rs10 Lakh in each case.
23	Technical sanctions to detailed estimates	Full Powers	Full Powers	Full powers as per the Administrative Approval	Full Powers:- For cases Above Rs 50 Lakh but below Rs 1 crore, within the administrative approval	Full powers as per the Administrative approval.
24	Excess of expenditure over administrative approval	Full Powers	Full Powers:- Upto 10% of Serial No- 20	Full powers Up to Orignal Approval	Up to Limits of Orignal Approval	Full powers Up to Orignal Approval
25	Excess over estimates	Full Powers	Upto 10% of Project cost, As per Powers for Administrative Approval at serial no- 23 above	Up to Limits of Orignal Approval	Up to Limits of Orignal Approval	Up to Limits of Orignal Approval
26	Grant of extension of time of contracts including reduction, waiver of penalties stipulated in the contract, with a provision to deny any increase in price under the price variation clause	Full Powers	Full Powers:- For contracts Upto the value of Rs 2 Crore	Full powers without reduction or waiver of penalty and upto Rs 50 Lakh where extention of time is with reduction or waiver of penalties. Reasons to be recorded in writing.	Full Powers:- For contract Upto the value Rs 1 crore in each case*	Full powers without reduction or waiver of penalty and upto Rs 10 Lakh where extention of time is with reduction or waiver of penalties. Reasons to be recorded in writing.
27	Grant of higher pay /additional increments on appointment as per rules	Full Powers:- Subject to the recommendation by the selection committee. In respect of appointment s vide serial no - 8 above	-	Full powers:- In respect of Posts vide serial no - 9. Subject to the recommendation by the selection committee	-	Full powers:- In respect of Posts vide serial no - 9. Subject to the recommendation by the selection committee
28	Approve policy for selection of users for sharing the facilities of the society.	Full Powers	Full Powers	-	-	-
29	Authorise borrowing of funds from other agencies	Full Powers	Upto 1 Crore	-	-	-
30	Approve guidelines to set up joint ventures, alliances and such other mechanisms as to full exploit and develop markets for technologies/products developed by the Soceity.	Full Powers:- On recommendation of MB	-	-	-	-
31	Approve guidelines to Institute stipends, scholarships, associate-ships and fellowships to outstanding students and researchers in the areas of interest to the Society.	-	Full powers	-	-	-
32	Approve proposal to install and operate pilot, proto-type or semi-scale units to develop and prove a particular invention or innovation and ensure production from such inventions or innovations, to sell or otherwise dispose of the products of such inventions on payment or otherwise	-	Full powers	-	-	-
33	Approve proposal to Promote and assist ancillary research centers in the country in the development of systems, sub-systems, equipment and software to build an appropriate technological and application base in the country	-	Full powers	-	-	-
34	Approve guidelines to provide maximum incentives for individual inventors, and to scientific and technological community, to undertake large scale and rapid commercialization, in India or abroad with regard to Patents, Copyrights and other forms of Intellectual Property	-	Full powers	-	-	-
35	Approve proposal to borrow or raise money or to receive money on deposit, at interest or otherwise towards furthering the objects of the Society.	-	Full powers	-	-	-
36	Approve guidelines to establish and maintain provident and other funds through appropriate mechanism as required for the purposes of the Society	-	Full powers	-	-	-
37	Allocation of funds to centers on loan without interest out of surplus of the Society.	-	Full powers	Full Powers- upto Rs 25 lakh in each case.	-	-
38	Approve guidelines to Encourage and attract competent people from within the country as well as expatriate Indians abroad and others to consult and participate in the activities of the Society.	-	Full powers	-	-	-
39	Approve procedures to facilitate and enable smooth functioning of the Society and its various activities including matters relating to HRD, finance, purchase, administration, etc.	-	Full powers	-	-	-
40	Approve general guidelines to Fix charges for services rendered by the Society including manpower charges, usuage charges of facility created by the centre, methodology for arriving at project cost, terms and conditions for transfer of technologies, rate at which royality to be collected etc.	-	Full Powers	-	-	-
41	Opening New Units or Offices of the Society at new locations	Full Powers with prior approval by Govt. of India	-	-	-	-
42	To open and operate Bank Account of the Society/Center	-	-	Full Powers in any scheduled bank; all such cases to be reported to MB	-	-
43	Staff Welfare Expenses	-	-	Full Powers - in respect of employee of the Society	-	Full Powers - in respect of employee of the Center
44	Probation	-	-	Full Powers	-	Full Powers
45	Promotions against posts for which powers of appointment s exists	Full Powers	Full Powers	Full Powers	-	Full Powers
46	Acceptance of resignation	-	-	Full Powers	-	Full Powers
47	Termination of Services against posts for which powers of appointments exists	Full Powers	Full Powers	Full Powers	-	Full Powers
48	Disciplinary powers	-	-	As per Conduct Rules	-	As per Conduct Rules
49	Fixation of Pay	-	-	Full Powers as per rules.	-	Full Powers
50	Leave	-	-	Full Powers	-	Full Powers
51	TA / DA	-	-	Full Powers	-	Full Powers
52	Approval of self tour except foreign tour	-	-	Full powers	-	Full powers
53	Approval of travel by higher class of accommodation than normal entitlement	-	-	Full Powers:- Reasons to be recorded in writing	-	Full Powers:- Reasons to be recorded in writing
54	To admit reimbursement of expenditure not covered by rules incurred on tour in exceptional cases for reasons to be recorded	-	-	Full powers as per rules Subject to the condition that variation is not in excess of 15% of normal entitlement	-	Full powers as per rules Subject to the condition that variation is not in excess of 10% of normal entitlement
55	To sanction OTA to employees of the Society	-	-	Full powers	-	Full powers
56	To sanction LTC / medical reimbursement claims	-	-	Full powers	-	Full powers
57	To admit claim on account of TA / LTC / Medical reimbursement submitted after the stipulated period	-	-	Full powers Upto a maximum period of 3 months	-	Full powers Upto a maximum period of 3 months
58	To sanction all advances to officials of the society	-	-	Full powers	-	Full powers
59	To sanction reimbursement of conveyance hire charges incurred for official purposes	-	-	Full powers	-	Full powers
60	Sanction expenditure on refreshment charges, lunch during meetings, conference, visits of VIPs, dignitaries, etc	-	-	Full powers	-	Full powers
61	Expenditure on News papers, periodicals and magazines	-	-	Full powers	-	Full powers
62	Postage, telegrams, telephones	-	-	Full powers	-	Full powers
63	Photographic charges including purchase of photographic materials	-	-	Full powers	-	Full powers
64	Binding of books and records	-	-	Full powers	-	Full powers
65	Taking on lease / rent building for Society’s use and residential purposes of employees of the Society	-	-	Full powers	-	Full powers
66	Payment of license fees and taxes	-	-	Full powers	-	Full powers
67	Insurance, service contracts of equipments	-	-	Full powers	-	Full powers
68	Hiring of furniture, PCs or any type of equipment for official purposes	-	-	Full powers	-	Full powers
69	Employment of casual labour	-	-	Full powers subject to the condition that the same person shall not be engaged for more than 30 days at a stretch and not more than 180 days in a year and will not be re-engaged after 180 day's	-	Full powers subject to the condition that the same person shall not be engaged for more than 30 days at a stretch and not more than 180 days in a year and will not be re-engaged after 180 day's
70	Engage Facilitation trainees as per approved scheme of the Society	-	-	Full powers subject to the condition that total number of trainees engaged shall be a maximum of 25% of strength of regular employes in the particular cadre.	-	Full powers subject to the condition that total number of trainees engaged shall be a maximum of 25% of strength of regular employes in the particular cadre.
71	Legal expenses	-	-	Full Powers	-	Full Powers
72	Repairs and maintenance of furniture, equipment, vehicles, buildings, campus	-	-	Full Powers	-	Full Powers
73	Recurring contingent expenditure not specifically mentioned above	-	-	Full powers as per rules	-	Full powers as per rules
74	To approve budgets for national management development programmes, conferences and seminars and consultancy projects and reappropriation within the budget.	-	-	Full powers:- All such cases to be reported to the MB	-	-
75	For international programmes, conferences etc.	-	-	With the approval of Government	-	-
76	To sanction /Imprest/ Temporary Advance	-	-	Full powers	-	Full powers
77	To draw bills on account of pay, TA, contingencies and other expenditure of the Society	-	-	Full powers	-	Full powers
78	To execute all agreements, contracts etc on behalf of the Society except those between himself / herself and the Society	-	-	Full Powers	-	Full Powers in respect of the contracts to be entered by the Centre.
79	To invest the funds of the Society in any public financial institution, any other Government securities on short term/long term basis	-	-	Full powers:- with in the overall guidelines laid down by Govt. / GC	-	Full powers:- with in the overall guidelines laid down by Govt. / GC
80	To delegate any or all the powers to any officer of the society.	-	-	Full powers:- In respect of powers delegated to ED	-	Full powers:- In respect of powers delegated to Director
81	Sanction expenditure in connection with Annual Day functions, including prizes and awards to students	-	-	Full powers	-	Full powers
82	Sanction expenditure towards providing PBX, direct phones at office / residence, and mobile phones	-	-	Full powers	-	Full powers
83	Sanction leased accommodation facility	-	-	Full powers:- as per Rules of the Society	-	Full powers:- as per Rules of the Society
84	Approve deputation of employees to other organisations	-	-	Full powers	-	-
85	Approve nomination of employees to committees constituted by other organisations	-	-	Full powers for employees in Group B,C,D.	-	-
86	Condemnation of vehicles	-	-	Full Powers as per norms prescribed by Govt. to be reported to the MB.	-	-
87	Procurement of vehicles against replacement	-	-	Full powers	-	-
88	Certify bills for payment	-	-	Full powers	-	-
89	Award contracts towards hiring of services for Pantry / Canteen / Security Services /House Keeping/ Clearing Services etc. as part of outsourced activities	-	-	Full powers	-	Full powers
90	Approve lowest technically suitable offer where more than one valid tender have been received (including electrical, civil & horticulture work).	-	Full Powers:- Beyond Rs 50 Lakh	Upto Rs 25 lakh, Cases beyond Rs 25 Lakh with the approval of MB.	Full Powers:- Upto Rs 50 Lakh*	Upto Rs 10 lakh, Cases beyond Rs 10 Lakh with the approval of ED
91	Approve technically suitable offer where only one valid tender has been received (including electrical, civil & horticulture work).	-	Full Powers:- Beyond Rs 25 Lakh	Full Powers:- Up to Rs 20 lakh Cases beyond Rs 20 Lakh with the approval of MB	Full Powers:- Upto Rs 25 Lakh*	Full Powers :- Upto Rs 5 Lakh
92	To Submit Bid against open Tender / Limited Tender / Single Tender in IECT projects / Consultancy services and acceptance thereof	-	-	Full powers:- All such cases to be reported to the MB	-	Full Powers:- All such cases to be reported to the EC/MB
93	Approve Supply orders against Rate / Running Contracts (including electrical, civil & horticulture work).	-	Full Powers	Full powers:- Upto 20 Lakh in each case	Full Powers:- Upto Rs 25 Lakh in each case *	Full Powers :- Upto Rs 10 lakh in each case
94	Approve Supply orders against DGS&D Rate contracts	-	Full Powers	Full Powers :- Up to Rs 25 lakh in each case	Full Powers:- Upto Rs 50 Lakh in each case *	Full Powers :- Upto Rs 10 lakh in each case
95	Approve Single Tender / Single quotation in respect of proprietary items or specified brand goods or specialist works in case of electrical, civil & horticulture work.	-	-	Full Powers:- Up to Rs 20 lakh. Cases beyond with approval of MB	Full Powers:- Upto Rs 25 Lakh in each case *	Full Powers :- Upto Rs 5 Lakh .in each case
96	Approve Emergent Purchases / work (including electrical, civil & horticulture work).	-	-	Full Powers:- Up to Rs 2 lakh. .	-	Full Powers:- Upto Rs 0.50 Lakh .All Such Cases to be reported to EC.
97	Approve Amendment to Purchase Orders not involving any financial implications (including electrical, civil & horticulture work).	-	-	Full Powers	-	Full powers
98	Amendments to Purchase Orders involving financial implications due to upward revision of prices, increase in quantity, change in terms of payment, change in specifications, change in delivery terms, modification of agreed terms & conditions etc.	-	Full Powers	Full Powers upto the 20 Lakh in each case	Full Powers:- Upto Rs 25 Lakh in each case *	Full Powers - Upto 10 Lakh
99	Repairs & maintenance of Centre’s campus	-	Full Powers:- Beyond Rs 50 Lakh	Full Powers:- Upto Rs 20 lakh Cases beyond with approval of the EC	Full Powers:- Beyond Rs 50 Lakh *	Full Powers:- Upto Rs 10 Lakh in each cases
100	Cash purchases	-	-	Upto Rs 20.000/-in each case	-	Upto Rs 5.000/- in each case.
101	Refund of Security Deposit / EMD and Caution Money Deposits	-	-	Full Powers	-	Full Powers
102	Insurance, freight charges etc.	-	-	Full Powers	-	Full Powers
103	Payment of Demurrage charges	-	-	Full Powers	-	Full Powers upto a maximum of 10% of Order Value
104	Entering into AMC of equipments	-	-	Full Powers	-	Full Powers
105	Waiver of terms of contracts, reduction / waiver of penalties stipulated in the contract. Reasons to be recorded in writing.	-	-	Full powers	-	Full powers:- In respect of the Contracts to be entered by theCentre
106	Sanction secured advance to other organizations / firms / suppliers	-	-	Full Powers as per norms of the Govt. of the subjects.	-	Full Powers as per norms of the Govt. of the subjects.
107	Authorise payment to claims of Clearing Agents as per terms of appointment of Clearing Agent.	-	-	Full Powers	-	Full Powers
108	Advertisement charges including press and publicity matters	-	-	Full powers:- as per the Govt. guide lines	-	Full powers:- as per the Govt. guide lines
109	Use of official cars for private purposes	-	-	upto 500 KM on payment (a) For cars upto and including 16hp -Rs350/- pm. (b) For cars above 16 hp & AC cars- Rs 450pm	-	upto 500 KM on payment 9a) For cars upto and including 16hp -Rs 350/- pm. (b) For cars above 16 hp & AC cars- Rs 450pm


Note :- The Chairman of the Governing Council / Management Board may, in emergent cases or under special circumstances exercise the powers of the Council / Board, in consultation with one or more members of the Governing Council / Board and in consultation with Finance Member of the Council / Board. All such cases shall be placed before the Council / Board in its next meeting.